by Dave Murphy
If your company is wired to the Internet via a broadband
connection and you're happy with the service you receive, count yourself lucky,
and count yourself in the minority.
Business owners who have sought to convert from dial-up
Internet service to always-on broadband Internet service are learning that the
conversion process isn't for the faint at heart. Why is this? I'll admit that I
don't know, but I can offer a few paths for you to take through the broadband
jungle. But first, you need to evaluate if it's worth going on a broadband
safari.
What is Broadband?
Before getting mired in the details, let's start with a
definition of broadband. Broadband is high-speed access to data. It's not
limited to Internet service as broadband may also include access to other
digital resources such as virtual private networks or direct access to
satellite offices. However, in general usage, the word broadband means fast
digital Internet service. And in this article, I'll use broadband in its common
definition: fast access to the net for e-mail, Web surfing, file downloads,
video conferencing, and virtual private networking.
Broadband is all about fast communication of data. Okay, so
what are data? If you think they're information, think again. I don't let my
graduate students leave any of their e-business classes unless they can
differentiate data and information. So what do you think the two are? Take a
moment to stop reading and write down your definition of data and of
information. Go ahead, get a piece of paper and a pencil…STOP READING and write
down your definitions of data and information.
Do you have your definitions written? Good. Now read on…Data
are facts, especially those organized for analysis or used to reason or form
decisions. Data can be converted to information by the human brain when they
are evaluated, compared, or analyzed. Data are facts, figures, and records.
Information is assessments and evaluations of data.
Why Make These Distinctions?
It's important to realize that broadband isn't an
all-purpose savior; it's not a source of information, it's only medium for
faster access to data. If you think broadband access will increase the amount
of information you receive, think again. All broadband will do is increase the
speed at which data comes to you. It's still up to you to process the data into
information. Sure, you'll be able download files faster, send and receive
e-mail faster, and surf from one Web page to another in the blink of an eye,
but it's up to you to use these data resources appropriately.
What's the Commercial Value of Broadband?
This question isn't nearly as difficult to answer as it
first may appear. It's as simple as asking three questions:
How do my clients prefer to communicate with me?
To answer this question, you'll have to survey your clients.
Don't assume that just because they call you on the phone that they prefer to
talk to you. They may be calling you because you haven't given them an
alternative. Some of your clients may prefer to e-mail you or write you
digitally signed correspondence that's uploaded to your Web site. They may even
prefer to videoconference with you rather than meeting in person. But until you
ask them what they prefer, you'll never know if you're serving them, as they
want to be served.
How could I improve communication with my vendors and
suppliers?
Maintaining a vendor relationship is all about maximizing
profit and minimizing effort. Is the manner in which you deal with your vendors
and suppliers easy for you? For example, I used to hand write an itemized
purchase order using a form one of our hardware vendors supplied us. The
process of ordering the components for a single computer often required an
hour's labor. I asked if I could submit my order as an Excel spreadsheet or
through a form on the vendor's Web site. They changed their order entry process
to accommodate our Excel spreadsheets, and now an order can be submitted in
less than three minutes. This saves me almost a full hour to apply to other
moneymaking tasks.
How should I change the way my employees communicate with
one another and with me?
This question is, I think, the most important. Are your employees
in constant and simple communication with one another? Can they transmit
documents to one another with a few mouse clicks? Are they able to
videoconference with one another across town or across the globe? The first
rule of warfare is to disrupt your enemy's lines of communication. Are you
disrupting your own lines of communication by not encouraging employees to
communicate?
Why is Broadband So Difficult to Come By?
Residential broadband service is likely to be available
through your cable TV or telephone service providers. All you have to do is
place a single phone call to order the service. However, commercial offices
don't seem to have it so easy, and the reason seems to be money.
The three primary broadband choices for commercial spaces
are:
DSL (Digital Subscriber Line),
Dedicated digital service (such as a T-1 line), and
Digital cable service (just like residential TV cable).
However, one or more of these services may not be available
to your office because you're too far from the telephone central office. You
may be on the other side of the river, in a low area, up on the hill, not in a
subscriber zone, or any of a number of other reasons. All of which seem to be
polite covers for "sorry, but we won't make enough profit from your account
to run the lines to your location."
In selecting a broadband provider, you'll probably have to
do a bit of research and hold tightly to your lucky rabbit's foot. Start by
contacting your telephone service provider. If they offer broadband service for
what you consider a reasonable fee, then you'll have the convenience and
security of having only one vendor for your telecommunication service. If
either they tell you that it's not possible to have broadband service at your
site, don't assume they're correct, what they really mean to say is only
"We don't provide broadband service at your site." This is where it
starts to get interesting. All businesses that I've helped with their broadband
connections have either simply contracted for service from their telephone
provider or interviewed multiple broadband providers. Those who have had to
interview providers have often considered more than a dozen alternative
vendors, each of whom offers slightly different service and pricing schedules,
so we're often left comparing apples and oranges.
The secret to interviewing broadband providers seems to be
in knowing what you need and expect and a ballpark estimate of what you're
willing to pay for service. It's not enough to want just broadband service for
less than a hundred dollars a month. In consultation with your IT staff or
computer advisor, you must know how much bandwidth you need. Do you need a full
1.5Mb per second download link or will 384kb per second suffice? What upload
speed do you require? Will you need Web hosting and e-mail service or have you
already contracted that to another vendor? Before you open the local business
directory to interview broadband providers, take an hour to meet with your
technical staff and make sure you know exactly what service you need. Then go
shopping.
Dave's Opinion
You've probably already been told to keep your anti-virus
software updated each week, but did you know that with always-on broadband
service you’d also need a firewall? Firewalls prevent hackers from accessing
your computer network from the Internet. There are two excellent alternatives,
each for less than a hundred dollars; one is a hardware box, the other is a
software application. Although you must have a firewall if you have a broadband
connection, you should also have one even if you're using a dial-up modem
connection--whenever you're connected, your computer is accessible to anyone on
the Internet.
Dave Murphy is founder and membership director of ITrain,
the International Association of Information Technology Trainers. ITrain is the
global professional society for IT trainers.